To hold a date for your special event, you may request a “pencil-in” without a contract or deposit for a 7-day period. If you do not contact us within that 7-day period we will remove your name from the calendar, thereby making it open and available for another party to reserve that date. If while you are holding a particular date and another request comes in for the same date and they are ready to book, you will be notified your date has been taken by another party.
For any event service, the following are required: a non-refundable initial payment of 50% of the total amount (including tax), a $1500.00 refundable Booking Fee, and a signed contract . The $1500.00 Booking Fee needs to be a separate payment in the form of a check. Double R Wedding Vows & Events does deposit this check once received.
The balance and final payment is due 90 days prior to your event. We accept payment by credit card (Visa or MC ), check, or cash for the Double R Wedding Vows & Events service you have booked. When using a credit card for venue payment, please add a 3 % service charge for your total (Checks will eliminate credit card fees for you.)
Refundable Booking Fee
Your refundable Booking Fee is due at the time of your booking and is a separate transaction that is not taxed. Pending the completion of damage assessment and final walk through of all areas rented, as outlined in the contract, a refund will be issued to you within 30 business days .
All cancellations need to be received in writing by our office no later than 90 days prior to your event. All initial payments are non-refundable. However, if the client wishes to propose another date and it is feasible, the client may sign a new contract-and 50% of all payments made will be credited to the new date IF the cancelled date can be re-booked for the amount the new date is credited. This decision will be at the discretion of Double R Wedding Vow & Events Owner or Agents.
Double R Wedding Vows & Events will also have an initial detailed meeting with you to begin planning for your special day. This meeting can be set up any time after you have signed your contract and paid the initial payments. A Final Detail Meeting will be scheduled 2 months prior to your event date. You will receive a call and/or email when it is time to make this appointment. If you rent Double R Wedding Vows & Events property for a week day or weekend day, you will have exclusive use of the areas outlined in your contract. The property will be private for you and your guests all week or weekend during your contracted hours. Included in your rental options are: rights to enjoy our 20 acres of property surrounded by US Forestry, ½ mile of river (there will be guided fly fishing, catch and release for the wedding guests only . NO EXCEPTIONS), The Brides Cabin, The Bear Cabin, The Moose Cabin, The Trout Cabin, The Bath House, The Nantahala Chapel, Eagle Pond, and Buck Creek Station Pavilion. Full use of kitchen with approved vendor (approved by owner), use of 8- round 5 foot banquet tables, 64- banquet chairs, 6 bistro tables, 12- bistro chairs, 1 bride and groom’s table and seating, serving tables, serving equipment, guest table (chargers, plates, glassware, and silverware), 64- white chair covers, 8- 120 inch round white tablecloths, use of props (whiskey barrels, and lanterns), and outdoor bistro tables. Use of the horse and carriage the day of the Wedding (with attendant(s) from Double R). Option of an outdoor venue (Eagle Pond by the river) with seating for 75 guests. Parking assistant the day of the event prior to start time showing your guests the proper areas to park.
The following are prohibited as they can create fire hazards: NO FIRE BURNING CANDLES may be used in any of the cabins. Battery operated candles are permitted. No paper or foreign materials may be placed in the gas burning fireplaces, no Crock pots or slow cookers, and no smoking inside the cabins. Any damaged or stolen property from the cabins will result in the loss of the damage deposit. If the amount exceeds the deposit, the damage will be charged to the credit card on file. The client should advise all guests prior to arrival.
Double R Wedding Vows & Events Owner reserves the right to approve the use of the kitchen. With the use of the service ware the Bride and Groom will need to purchase the clean-up option which pays staff for set-up and clean-up.
Only guests 21 years of age and older may drink on the property. Anyone violating this rule will be reported to law enforcement and must leave the property. NO LIQUOR BOTTLES or GLASS BOTTLES will be permitted on Double R Wedding Vows & Events property. All liquor and glass bottles will be confiscated and the guest may be asked to leave the property. NO EXCEPTIONS. At the end of the event, all alcohol will be removed from the bar and placed in a locked area. There are no exceptions to this rule. Failure to comply with this may lead to closure of your bar before designated time assigned during the Final Detail Meeting. The bartender(s) and Venue Manager have the right by law to refuse to serve anyone from the bar if they are visibly intoxicated. The contact person designated at The Final Detail Meeting will be notified of this immediately. We also require that disposable cups are used at all times. No drinks on the dance floor at any time. Double R Wedding Vows & Events are not responsible for any alcohol consumed after the event is completed, the bar is closed, and all alcohol has been removed. If guests 21 years of age or older staying on property are permitted to have alcohol in their rooms as they are considered B&B guests after a scheduled event has concluded. All guests NOT staying on the property MUST leave the property after the scheduled event end time. Guests are at NO TIME allowed to serve themselves. Finding alcohol outside the bar could result in loss of the full Damage Deposit. Please inform ALL guests of the rules. This will be discussed at the Initial Planning Meeting and also the Final Detail Meeting and will also be brought up at the Rehearsal Dinner and/or Reception. Bringing outside alcohol onto the property that has not been approved could result in Double R Wedding Vows & Events losing its status to have events on the property.
Trash and Removal
We provide trash cans and trash can linesr based on the number of people at your event. Your caterer is responsible for removing and changing liners when trash is full. We have a designated area and ask the caterer to bring trash to this area at the end of the event. To avoid additional cleaning fees or losing your damage deposit. Please do not leave trash cans full of trash or forget to replace liners. Please discuss with your caterer.
Parking will be limited. Carpooling is encouraged. There will be a parking attendant on duty the day of the event. Please tell your guests to lock all valuables in their cars. Double R Wedding Vows & Events will not be responsible for any damaged or stolen items.
All decorations will require approval from the owner. We recommend the use of battery powered candles. Please consult with the owner regarding any decorating ideas that you may have. For safety reasons, we do NOT permit the throwing of rice following the ceremony. Bubbles, Birdseed, and Flower Petals are recommended outside only. If using silk petals, please assign someone to be responsible for picking them up after the ceremony is completed. Any adhesive or other material used to hang decorations must have approval from owner beforehand.
At this time Double R Wedding Vows & Events will have enough tables and chairs to seat up to 75 guests. We cannot provide additional seating at this time.
Restrooms Facilities in cabins are restricted to the wedding party guests only. We have four restrooms available at the bathhouse and pavilion. guests not in the wedding party should use designated areas during their visit.
The cabins are restricted to the wedding parties only. Due to the layout of the cabins, there are stairs, therefore this facility is NOT handicapped accessible. We do not have elevators. We apologize for any inconvenience this may cause. There are ramps available at the church, bath house, and pavilion. The staff of Double R Wedding Vows & Events are able to give assistance if needed for these areas upon requests.
If you rent the property from Double R Wedding Vows & Events, and you are renting the entire property, it is your responsibility to assign the appropriate room(s) to the appropriate person(s). You must provide us with a printed copy of your rooming assignment list, including everyone in the room, prior to the first guest’s expected check in.
This will be discussed during the Final Detailed Meeting. There are no sofa beds. We can give you assistance with additional linens upon request. Please check with management for late check-ins.
Children under 13 must be accompanied by an adult at all times in the cabin and river areas (there are stairs, balconies, and the river that could result in injury). This could result in being asked to leave our property.
Proof of Alcohol and Wedding Liability Insurance is needed. This may be obtained by your homeowner’s insurance policy or an outlying company. Please bring a copy to the Final Detail Meeting. We cannot hold your event without this insurance. NO EXCEPTIONS.
Double R Wedding Vows & Events is a non-smoking facility. Smoking is permitted in outside smoking areas only. Cigarette butts and/or trash left on the grounds may result in you losing your damage deposit. Evidence of smoking in the cabins is cause for you to forfeit your damage deposit. . Please inform your smoking guests of these rules and to put butts in appropriate receptacle. NO EXCEPTIONS
Leasee understands that ALL guests are expected to follow the terms of this agreement. It is up to the leasee to see that his or her guests are aware of these terms and that they are observed. Damages in excess of the damage deposit will be charged to leasee’s credit card on file. The undersigned agrees to pay the full amount of any damaged cabin or building structure, or grounds resulting from their own, or their guest’s negligence, and to abide by the terms stated above. We reserve the right to end any event we deem out of control.
All rates and terms are subject to change without notice. Once you pay the 50% initial payment, plus the damage deposit, and sign your contract with Double R Wedding Vows & Events, rates and terms are locked and cannot be changed, unless mutually agreed upon by both parties.
All cabins (excluding the Trout Cabin) will have an automatic ice machine. The Trout Cabin will have ice at request. This is included in the contracted price.
No Firearms Or Fireworks Are Permitted On The Property At Any Time. The only exception is the use of sparklers at the Pavilion at the exit of the Bride and Groom (at the approval of the owner). Please inform all guests.
Security- Double R Wedding Vows & Events is not responsible for providing security for your event. It is the client’s responsibility to call and arrange if security is needed. We are able to help locate an off-duty Deputy Sheriff. Double R Wedding Vows & Events is not responsible for any items that are lost, stolen, or damaged.
Control & Responsibility- The client shall be responsible for maintaining proper order at all times, and for preventing vandalism or damage to any and all facilities and/or furnishings, grounds, etc. Clients shall at all times ensure that everyone at the scheduled event abides by applicable federal, state, and local laws, regulations, and ordinances.
Indemnity- The client shall save, protect, indemnify, defend and hold harmless the owners and agents of Double R Wedding Vows & Events, its employees, and staff from and against all losses, claims, liabilities, and other expenses including reasonable attorney’s fees and expenses of settlement, mediation, arbitration, litigation, or administrative action resulting from any injury to or death of any person, or any loss or damage to any property (real or personal) caused by or resulting from any act, negligence or omission of the client, the client’s agents, guests, invitees, licensees, or visitors in or about the Double R Wedding Vows & Events property.
Get in Touch
154 Brady Bend Drive
Franklin, North Carolina 28734